مطلوب Personal Assistant لشركه American Express Travel Services Egypt

Pro-actively control the GM diary and schedule appointments as appropriate. Ensure GM is always in the GM correct place on time with all relevant papers. Book all travel arrangements and accommodation, and provide itineraries. Act as the main reference point both in the presence and absence of the GM. Respond to and resolve a wide range of queries, channeling to the appropriate area as necessary. Leave the GM free to concentrate on only the most important matters. Receive incoming mail, open and allocate items with backup papers. When appropriate originate replies under own signature or drafts and prepare letters/documentation for signature by GM. Prepare or transcribe from dictation, correspondence, reports or other material, which are frequently highly sensitive or confidential. Fulfill the secretarial role with regards to organizing meetings including contacting delegates, circulating agendas, taking minutes and all other related tasks. Organize wide range of meetings and events at internal/external venues, liaising with external/internal contacts as appropriate. Undertaking a wide variety of administrative duties such as personal leaves records, expense claims, stationery orders, etc. All expenditure to incurred from proposed travel and stationery orders to be pre-approved by the GM where appropriate. Compile professional standard presentation materials and documents in PowerPoint and Word. Liaise with other members of the team and organization, proactively anticipating and handling issues wherever possible. Monitor projects and follow up issues as appropriate. Liaise with a range of highly important internal/external stakeholders to ensure that relevant materials are provided for board meetings, events, conferences, etc. Maintain the records of all policies, procedures and internal regulations for document availability.

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