مطلوب Executive Assistant to Senior AVP for Human Resources لجامعه The American University in Cairo - AUC

- Independently communicate and interface, frequently and effectively, with campus wide administrative staff, faculty, students and senior administrators;
- Develop positive relationships and communications with professional organizations, offices and external agencies;
- Receive and screen all incoming calls and/or visitors to the Senior AVP for Human Resources and ensure appropriate follow-up to requests.
- Perform daily duties such as handling questions, directing and referring inquiries to appropriate the office and screening, proofreading and distributing mail.
- Provide administrative support to the Senior AVP for Human Resources including managing a busy calendar, scheduling and prioritizing appointments and making travel arrangements for international and domestic travel including developing detailed itineraries of visits and schedule/initiate all travel arrangements;
- Coordinate activities between the HR office, direct reports and senior staff on topics related to personnel matters, annual budget reports and annual HR activities.
- Prepare minutes of meetings and related correspondence;
- Organize and maintain paper and electronic files.
- Maintain a database of mailing addresses and phone numbers of different stakeholders;
- Effectively handle, all office logistics, including keeping track of office equipment, ordering office supplies and stationary as well as monitoring inventory levels;
- Assist with set-up and coordination of meetings: book meeting rooms, arrange catering and send invitations.
- Responsible for contacting outside organizations and arranging/confirming dates for meetings.
- Provide limited administrative support to all units reporting to the Senior AVP for Human Resources: travel arrangements, staff leaves...etc.;
- Prepare fund reservations and expense reports for the Human Resources office, follow up on payments and handles office petty cash.
- Any other duties as assigned.