مطلوب Administrative Executive لشركه Conference Organizing Bureau

- Understand requirements for each event.
- Maintain contact lists.
- Produce and distribute correspondence memos, letters and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Provide information by answering questions and requests.
- Generate reports.
- Handle multiple projects.
- Maintain a working relationship with vendors and venues.
- Coordinate event scientific, social program, and guest speakers and chairpersons.
- Direct event set-up, communicating with staff, and organizing vendors, and managing take-down.
- Identify the clients requirements and expectations for each event.
- Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
- Delegating event planning tasks to other staff members where necessary.
- Oversee event happenings and act quickly to resolve problems.
- Prepare and monitor invoices.
- Contribute to team effort by accomplishing related results as needed.
- Carry out accurately administrative duties such as filing, typing, etc.
- Organize travel arrangements.
- Write, sort letters and emails.
- Book conference calls, rooms, and hotels, etc.
- Handle sensitive information in a confidential manner.
- Coordinate office procedures.
- Develop and update administrative systems to make them more efficient.
- Resolve administrative problems.
- Organize and schedule meetings and appointments.